Developing your own system vs using the one available on the market – what is SaaS all about?
Why and when does one even need such a system?
Various levels of company development go along with fundamentally different needs when it comes to team management, financing, task delegating and quality assurance. Dynamic changes in the enterprise often force company owners and managers to seek innovative solutions – if they want to stay ahead of the competition. Various task management systems constitute a tool facilitating assignment of duties, staying up to date with company’s financial situation and managing an extensive network of collaborators. Making a decision to start using such system is, however, just the beginning of a longer journey. The first dilemma that one has to face is whether we are ready to create such system on our own – or we would rather resort to using SaaS – software as a service model.
Creating infrastructure from scratch – is everyone able to handle it?
Having a general knowledge about such systems, as well as skills necessary to use it, is entirely different from trying to create it from the very beginning – and handle its further management. We have to either learn everything on our own (which might prove to be overwhelming, time-consuming or simply impossible to do while carrying out daily duties of a business owner) or start collaborating with an experienced professional. The final product should significantly facilitate everyday activities, shorten the lead time and bring financial profit – but it requires far more preparation, planning, development and improvements that anyone could possibly think of. Thorough understanding and knowledge, as well as experience within the IT field are the cornerstone of such system; one has to bear in mind, though, that the actual usage of the software involves troubleshooting, maintenance and update development. It requires constant monitoring, as well as gathering feedback from the users; this means that at every stage of software development, one has to be open for suggestions and changes. It is the combined effort of numerous people, specialising in various fields of IT, graphic design and customer service, that stands behind successful SaaS. Now you can see that trying to tackle it all by yourself might be quite challenging – to say the least.
More freedom, less responsibility – SaaS
A mistake often made by young entrepreneurs is trying to prove, both themselves and the surrounding world, that they are able to tackle every single issue related to their business. There is nothing wrong with learning everything you have to know about accounting, efficient team management or broadening your horizons by learning how to code or prepare websites. It all boils down to asking one, simple question – do you really have to know that? You are going to invest in a time- and money-consuming endeavour and may end up hiring someone else to do that for you anyway. Sometimes it’s just not worth the effort, given the broad spectrum of services available at the market. Currently one can choose SaaS that provides great user experience, significantly facilitates daily work and considerably helps your company grow. Using SaaS requires nothing more than just accessing the service via the browser, using a thin client. You are no longer responsible for installation, keeping the software running, providing quick solutions when the program is down or updating it. One issue that should be considered concerns data safety, since all the information is stored on the vendor’s servers; this might not be a perfect solution for businesses where integration with client’s servers is necessary.
Making the best choice between precise, long-lasting preparation and ready solutions
One should carefully consider the full amount of planning, testing, building and development involved in creating SaaS on their own. In such a case the implementation of a given software – being already a major change – is preceded by time-consuming and meticulous work on a single project, possibly disrupting company’s normal operation. Leaving it all to professionals guarantees successful implementation, quick and efficient training, as well as constant monitoring and software updating. Choosing a reliable SaaS means that you can fully employ the minimax strategy – achieving maximum effect with minimum effort.