How to effectively redistribute tasks?

How to effectively redistribute tasks?

Investigating closely a person responsible for task distribution – meet the project manager

The scope of project manager’s responsibilities is enormously wide. It challenges their professional knowledge, practical expertise and interpersonal communication skills. The alleged detrimental influence of multi-tasking on quality is broadly discussed. At the same time, project managers have to tackle many problems simultaneously. From a distance, their job seems very appealing – who wouldn’t like to be paid for bossing people around? The reality is much more harsh, though. The duties of such specialist include supervising the most demanding order execution stages. Task distribution – not to mention their redistribution - requires specialist knowledge and a certain set of skills.

When do we even need to have the tasks redistributed?

Most of the time, primary task distribution is enough. It enables the whole team to cooperate and complete their ascribed tasks. Even with the most meticulously planned and prepared projects, we cannot foresee every single event. According to Murphy’s law, "Anything that can go wrong will go wrong". That’s how reality works; it can be quite sneaky and bring some surprising ups and downs. The reality does not care whether we are trying to finish the project that can be our “make or break” in the industry. Task redistribution is the easiest way to solve any such problem - if we only cooperate with enough specialists. Unpredictable events in the life of a project no longer pose a threat when we maintain long-lasting business relationships with many linguists. Before we even realise how much we could lose, the duties are reassigned and the workflow does not come to a halt. Project managers have to deal with such challenges all the time. It happens every time when someone abandons the project. It also happens when linguists fail to deliver their task on time or their performance does not live up to the desired standard.

Task redistribution

Effective task redistribution - which set of skills do you actually need to properly divide responsibilities?

In a perfect world, the range of project manager’s duties would be greatly limited. It might have included only the supervision and coordination of multiple specialists' work. It requires, however, skills far more sophisticated than stunning time and risk management. Even when we add outstanding communication abilities and subject matter expertise - it's still not enough. Psychology remains a field that is still underrated in project management. Get to know your co-workers. Ask about their educational background, interests, work ethic and methods. These may be tremendously important in critical situations, when task redistribution has to be spot-on. A project manager has to make a bold decision in stressful conditions. There are deadlines looming on the horizon and little to no hope for changing the fixed date. They have to choose a specialist who will deal with a tight deadline and plenty of orders. Effective task redistribution boils down to two things: a quick identification of a problem and its immediate removal. Unleashing your collaborators’ potential might be beneficial for both of you. A stressful situation may bring out the best in ambitious, yet shy individuals. These specialists usually fail to acknowledge their real abilities - and it is your job to bring the best out of them. 

Carefully select the team, supervise the workflow – and never forget to appreciate the effort.

Newcomer specialists may feel like their knowledge about human resources is being challenged. It usually turns out that the management part consist of many stages - and there are far more pitfalls to go over than expected. Task redistribution requires immediate action, quick thinking and thorough knowledge of the workforce. The last element constitutes, in general, the cornerstone of company’s success. Having reassigned the responsibilities, the project manager cannot rest and wait for the outcome. Now it’s time to supervise the communication between the specialists, solve the conflicts and technical problems. Their job isn’t even finished once the project is complete and sent to the customer. A good project manager always remembers about those that contributed to the task execution. Whenever deserved, they give recognition and appreciate specialists’ effort. After all, they help your company advance in the business.

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