Simple ways to turn laziness into a virtue
The responsibilities of a project manager are a unique blend of technology, science and art; this is where rigorous procedures collide with one’s intuition. Even though the results of work might be very satisfying, the job itself requires the completion of numerous mundane tasks. While these chores somehow bring everyone closer to successful project completion, they usually do not really require human attention. An incredibly important question shall be asked: can we do anything to reduce the time, effort and finances that are put into actions that bring little in return?
Mundane jobs, however, can be easily identified. Do the signs presented below accurately describe a given task? If they sound hauntingly similar, you’re facing a time- and money-consuming problem:
- No real, lasting value
- When was it all in vain? Evaluate what has changed upon task completion. Were there any changes? Or maybe everything remains in the same place? If that’s the case, then it wasn’t worth your time and effort. Sometimes stellar results require tedious, slow work – but it’s certainly not about success when you cannot see any change.
- A task completed once is not a mundane job – and neither does it become one when we get to face it twice. But doing it repeatedly on a daily basis brings little real value while stealing your time.
- Could the task be completed with the use of a machine? If it could, then do not even hesitate to take advantage of automation. This rule does not apply, however, whenever it requires human input, knowledge and know-how.
- Whenever a given task requires an assigned person to help in its completion, we lose valuable time and financial resources. There’s an easy solution to fight time limitations: prepare templates and try to cut the involvement of a human being as much as possible. Their knowledge and effort is probably needed somewhere else.
Usually in case of a sudden stop in company development there’s one thing that an entrepreneur should consider first: mundane job limiting employee’s ability to make appropriate use of time spent at work. An increasing number of projects in the pipeline is a great sign of growth – it might bring, however, even more problems when you do not know how to deal with mundane tasks.
Let us present a few simple steps that might be useful in reducing repetitive, tedious tasks:
- Aim at tasks that bring valuable, long-lasting results. Yes, there are some tasks that simply have to be completed in order to ensure company’s uninterrupted operation. Not all of them, however, require human touch. Focus on implementing automation techniques and see how the effort you put into that brings measurable, enduring results.
- There are other tasks that demand attention and knowledge of your project managers. Wouldn’t it be great if they could focus on customer service and providing reliable support to your vendors? Thanks to automation of mundane tasks they will be able to effectively manage their workflow and time resources.
- We are all humans and make mistakes – but they are far less likely to occur with the support of reliable technology. Automated calculations and file analysis conducted by CAT tools are your best ally.
- Choose a system which will make it easier to set clear rules and foster implementation of specified processes. Your project managers won’t have to go through the whole process in a step-by-step manner but will only supervise it – exactly as it should be.
- Pull instead of pushing, it’s simple as that. This business revolves around communication, but there are moments when it is the greatest obstacle on your way to success. Implement a place where your vendors can find task description and download files, thus reducing time required to spread information.
Currently we are witnessing a great change in measuring employee’s efficiency: we no longer focus on the amount of work completed, it is the job that we do not have to do that matters – one that we can effectively delegate to machines. The role of a project manager changes, as they are no longer someone who is responsible for fulfilling multiple tasks at the same time; they supervise, control and assist the machines in the optimization of a workflow process.
The development of automation techniques proceeds at an unprecedented pace. The era we are living in is slowly turning into the one where laziness is highly praised – or, should we rather say, where being lazy in a smart way facilitates your daily work. Save time, financial resources and human effort by automation – and see long-lasting results of this approach.