7 reasons why Translation Management System is a game changer
Modern translation environment progresses at an astonishing pace, the change being triggered both by customer requirements and a never-ending evolution of the industry. As we strive for notable achievements, we have to balance our pursuit for success with challenging client demands, short execution times and ever-changing rates. Currently implemented procedures are becoming outdated with every single day that passes, forcing us to find new solutions for the transforming market, reduced budgets and shortened deadlines.
Implementation of dedicated tools allows for automation of such processes as project surveillance or report preparation, enabling you to focus more on things which require the so-called human touch - namely strengthening professional relationships with customers and vendors. A designated project management system provides a comprehensive solution for the automation of translation completion, ensuring also in return extensive reporting and allowing easy management of quotations and costs. Moreover, it can be also integrated with a number of CAT tools. Another thing worth mentioning is the fact that TMS makes it far more convenient for both vendors and customers to stay up-to-date with project completion, as they can use a personalised web portal.
Automating processes in force could lead to significant savings in time and budget; letting a dedicated system perform most time-consuming tasks may help you excel among your competitors. If you are still unsure whether implementing a Translation Management System could be the solution you are looking for, take a closer look at the following issues:
1. Finance management, involving tasks such as invoicing and cost estimations, takes far too much time!
Any calculation-related issues could be easily solved with the implementation of a Translation Management System; it intuitively creates purchase requests based on word counts in submitted files. Covering a wide range of offered services, it also allows the entrepreneur to minimise the time spent on preparing invoices.
2. File management becomes increasingly cumbersome.
Each step of project completion results in multiple versions of the same document. Handling numerous translation memory files, as well as assigning them and sorting using various criteria (either by project or by client, to allow intuitive and convenient browsing) becomes more and more troublesome. If you also find it problematic to dig into your archives and find whatever you were looking for, a Translation Management System will definitely come in handy.
3. Exercising more advanced control over your finances.
Determining which clients help you substantially boost your revenue is crucial in tracking your company budget. Some of those most lucrative contacts require a more hands-on approach or need to come at the top of your list of priorities. A Translation Management System allows you to instantly enumerate your most important clients, as well as control costs and earnings.
4. Effortless determination of translator availability in case of short deadlines.
Every project with a short completion time requires a meticulously orchestrated effort from the whole team. Task assignment might turn into a nightmare as gathering information about availability of multiple specialists drags on; priceless minutes pass by, yet you fail to effectively fulfil your duties. A translation management system might also serve as an information hub where translators, proof-readers and editors might determine their availability for various jobs.
5. Your communication channels are in definite need of improvement.
Rapid changes in the translation industry are also affecting the communication among everyone involved in project completion. Overloaded inboxes, lost and undelivered messages are becoming a thing of the past – leap into the future with a comprehensive Translation Management System which will enable effortless contact with no delay.
6. Updating your agenda for each managed project is nearly impossible.
Constant influx of brand new inquiries, along with an ongoing management of projects undergoing completion might render it impossible to keep your calendar updated. Automating project completion will be helpful in supervising given stages of the project and remaining a step ahead of the schedule.
7. When controlling KPIs and preparing reports takes up most of your time at work.
Modern business requires also consistent measurement and reporting of KPIs; when it comes to their consistent tracking, however, it turns out to be more cumbersome than one could predict. Using a TMS will save you lots of time and facilitate your efforts.
Progress is a complex journey that sometimes requires you to stop for a while and take a look at whatever you have already achieved and what you are doing right now. See which tasks contribute to the development of your brand and determine which are nothing more than just a repetitive and mundane duty – and find a designated solution that will make it all easier for you.